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Job Details


Requisition Number 16-0355
Post Date 12/8/2016
Title Business Manager
City Boulder
State CO
Description

The Association of Universities for Research in Astronomy, Inc. (AURA) operates several observatory centers (including the National Optical Astronomy Observatory, the National Solar Observatory, Large Synoptic Survey Telescope and the Gemini Observatory) in the United States and Chile under cooperative agreements with the National Science Foundation.

The National Solar Observatory (NSO) has an immediate opening for a Business Manager.

Manages the budgeting and financial reporting for the Operations of the National Solar Observatory following AURA and National Science foundation regulations, policies and procedures. Performs complex budgeting and accounting functions; conducts budget variances studies and multiyear trend analysis; prepares and assists in the preparation of financial reports, reconciliation statements; performs related duties as required.

Requirements

 

Duties and Responsibilities:

Annual Budget Development:

  • Facilitates and supports the NSO Director and the Associate Directors in developing their annual budgets and their submission to the NSF.
  • Maintains budgets updated through the NSO change control process.
  • Tracks expenditures and reconciles actual costs as they appear in the AURA/CAS financial system with the current budget.
  • Interacts with CAS and HR to consolidate benefits and other common costs of the observatory and adds them to the budget model.
  • Provides financial and budgeting training to the Observatory’s Cost Account Managers.

Financial Planning and Reporting:

  • Supports NSO in maintaining and developing the budgeting and financial reporting tools that are needed by the Observatory and communicates those needs to the stakeholders.
  • Assist the Directorate in preparation and periodic reviews of financial reports and verified accuracy.
  • Provide information and assist staff with financial questions.
  • Prepares and presents financial reports as needed for Oversight Committees, AURA/NSO Management and the National Science Foundation.

Fiscal Year and general Audit

  • Works collaboratively with budget managers in obtaining responses within a timely manner to auditors’ questionnaires.
  • Interfaces with the budget and finance managers at AURA/NSO, the National Science Foundation and other Federal agencies.

Other Responsibilities:

  • Assist managers and procurement with allowability, reasonableness and allocability questions.
  • Write, review and update and monitor policies and procedures to ensure compliance with federal regulations, awards, agreements and terms and conditions as appropriate.
  • Work with the AURA/CAS group on accounting, grants/contracts/awards and procurement matters, as needed.
  • Review contracts and amendments prior to submission for approval.
  • Review and approve invoices related to a contracts.
  • Provide training to the NSO team as necessary

Job Specifications:

  • Understanding of accounting processes, procedure and internal controls.
  • Ability to organize, analyze, interpret and evaluate financial data in the solution of management and accounting problems.
  • Familiarity with budgeting development.
  • Ability to adapt quickly and learn new tasks independently.
  • Excellent organization skills.
  • Ability to manage competing priorities
  • Ability to generate bold, creative ideas to improve performance.
  • Must maintain a high level of discretion, judgment and confidentiality.
  • Able to travel to NSO locations on a regular basis.
  • All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook.
  • Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/vela/login.php.

Education Required:

  • Minimum: Bachelor’s degree in Accounting/Finance/related field/equivalent experience.
  • MBA degree is preferred.

Experience Required:

  • Five to six plus years of related experience. Must have experience working with the budgeting and financial areas outlined in the categories above under duties and responsibilities. Must have previous finance experience in a non-profit environment and knowledge about US Government rules and regulations for grants and cooperative agreements.

Skills Required:

  • Excellent command of electronic databases and spreadsheets. Mastery of Microsoft, Excel, Word and PowerPoint and data bases. Experience with business intelligence tools such as Tableau and SAP dashboard design preferred. Excellent interpersonal skills and communication skills (written and oral). Knowledge of non-profit accounting and government purchasing rules. Knowledge of GAAP, OMB Circulars and Uniform Guidance.

Physical Demands:

  • While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
  • The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
  • The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
  • Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
  • Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
  • Must possess – 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to
  • Perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately.
  • Some travel may be necessary in or outside the contiguous United States.

Please list 3 professional references in your application and attach a CV or resume (PDF files preferred) to your application. Please name any attachments with the following format: 16-0355LastnameDocname. Application documents that are not uploaded as part of the application may be sent to employment@aura-astronomy.org.

AURA, as a leader in the astronomical community, is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the astronomical scientific workforce. Learn more at http://www.aura-astronomy.org/diversity.asp.

As a recipient of U.S. Government funding, AURA is considered a government contractor and is subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA does not discriminate based on race, sex, color, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and/or any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below as well as the requests for self-identification are required pursuant to these regulations. We encourage your participation in meeting these federal reporting requirements which are included for protection and to assist us in our recordkeeping and reporting. Your responses are kept strictly confidential.

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information.
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