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Job Details


Requisition Number 16-0349
Post Date 12/19/2016
Title Senior HR Generalist
City La Serena, Chile
Description

The Association of Universities for Research in Astronomy, Inc. (AURA) operates several observatory centers (including the National Optical Astronomy Observatory, the National Solar Observatory, Large Synoptic Survey Telescope, and the Gemini Observatory) in the United States and Chile under cooperative agreements with the National Science Foundation.

AURA is looking for a Senior Human Resources Generalist in La Serena, Chile. The Senior Human Resources Generalist partners with AURA center management and delivers services, policies, and programs to staff across all aspects of human resources and provides assistance to Managers in the performance of their duties. Performs independently a variety of complex administrative and record keeping functions requiring a comprehensive knowledge of Human Resources practices and AURA Center policies. Administers policies and practices relating to all phases of human resources activity by performing the following duties. Leads on delivery of cross center programs and services. May supervise Human Resource Administrative/Generalist Staff. Works under general supervision. May be primary point of contact/specialist for one or more functional HR specialties such as recruitment, benefits, etc.

Essential Functions:
• Maintains knowledge of legal requirements and regulatory reporting regulations affecting human resources functions and ensures policies, procedures, and reporting are in compliance.
• Handles all aspects of recruitment and selection to hire well-qualified applicants in a timely manner for designated departments. Utilizes a variety of recruiting sources, including social media. Screens, conducts assessments, and interviews candidates. Maintains all required documentation of selection process. Manages online recruiting system and generates appropriate reports.
• Coaches and trains management on interviewing/selection, employee counseling/disciplinary action, performance management, engagement, employee development and a variety of human resources issues.
• Ensures human resources information systems are up to date and accurate.
• Coordinates the full employment life cycle for all HR-related activity including developing job descriptions, on-boarding, new hire orientation, performance management, retention strategies, and termination. Fosters a positive attitude toward company goals.
• Maintains records of benefits plans participation such as insurance and pension plan, personnel transactions such as hires, promotions, transfers, performance reviews, and terminations, and employee statistics for government reporting.
• Oversees and administers salary and performance review programs to ensure effectiveness, compliance, and equity within organization.
• Overseas Administers benefits programs such as life, health, dental and disability insurances, pension plans, vacation, sick leave, leave of absence, and employee assistance.
• Contributes to the development and implementation of HR policies and procedures. Provides policy interpretation and general information pertaining to all areas of HR including benefits, payroll, and compensation.
• Coordinates Immigration programs with external counsel for staff and visitors.
• Assists in preparation of the annual Affirmative Action Plan and partners with Diversity Advocate in the development of workforce and diversity initiatives • Oversees HR led training programs and tuition assistance program.
• Provides input and guidance to organizational design, structure and communication of changes.
• Works closely with management and employees to improve work relationships, build morale, increase productivity and retention. Develops and supports employee morale events. Provides HR guidance and advice to employees, line managers, and senior management, as required. • Identifies potential retention risks and develop specific plans to mitigate or address the concerns.
• Manage and resolve employee relations issues. Conducts effective counseling and thorough and objective investigations. Maintains documentation and performs exit interviews.
• Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.
• Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting.
• Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
• Understands change process and leads by example in supporting others through change.
• Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Supports everyone's efforts to succeed; Recognizes accomplishments of other team members.
• Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.
• Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; educates others on the value of diversity; promotes a harassment-free environment; Builds a diverse workforce.
• Treats people with respect; Keeps commitments; Works with integrity and ethically; Upholds organizational values.
• Follows policies and procedures; Completes administrative tasks correctly and on time; supports organization's goals and values; Supports affirmative action and respects diversity.
• Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.
• Is consistently at work and on time; follows instructions; Takes responsibility for own actions; Keeps commitments; Completes tasks on time or notifies appropriate person with an alternate plan.
• Seeks increased responsibilities; Asks for and offers help when needed.
• Prioritizes and plans work activities; Uses time efficiently.
• Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position.
• Demonstrates accuracy and thoroughness; Monitors own work to ensure quality.
• All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook .
• Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/vela/login.php .
 
Other Functions:
• Other duties as assigned.
 
Requirements
Required Education/Experience/Skills/Abilities:
• Bachelor’s degree (B. A.) from four-year college or university.
• Bilingual English/Spanish
• Minimum five years related experience and/or training; or equivalent combination of education and experience.
• Note: Substitution of additional relevant education or experience for stated qualifications will be considered
• Able to handle general administrative issues requiring interpretation and application of policies and procedures. • Able to oversee projects of general complexity.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
• Knowledge of MS Word or comparable word processing software; Excel or comparable spreadsheet software; Internet software and Human Resource Information systems.
 
Preferred Education/Experience/Skills/Abilities:  PHR designation
 
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
• The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
• Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
• Must possess – 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately.
Please list 3 professional references in your application. Please attach a statement of professional interests or cover letter and CV or resume (PDF Files preferred) to your application. Please name any attachments with the following format: 16-0349LastnameDocname. Application documents that are not uploaded as part of the application may be sent to employment@aura-astronomy.org
As an Equal Opportunity and Affirmative Action Employer, AURA does not discriminate because of race, sex, color, age, religion, national origin, sexual orientation, gender identity, lawful political affiliations, veteran status, disability, and/or any other legally protected status under applicable federal, state, and local equal opportunity laws.
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