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Job Details


Requisition Number 17-0263
Post Date 11/27/2017
Title Head of Facility Operations
City La Serena
Description Head of Facilities Operations in Chile

The Association of Universities for Research in Astronomy (AURA) Observatory in Chile seeks a Head of Facilities Operations to oversee the operation and maintenance of all common facilities in Chile operated by the National Optical Astronomy Observatory (NOAO) and the planned National Center for Optical-Infrared Astronomy (NCOA). The Head of the Facilities Operations Chile is responsible for oversight and management of the Facilities Operations department. This department maintains and improves buildings, utilities and civil infrastructure as well as key services at the La Serena headquarters, and the Cerro Tololo and Cerro Pachón observatory mountain sites. The AURA-Chile observatories host state-of-the-art scientific infrastructure, and the Facilities Operations Department plays a key role in their effective functioning. Duties include, but are not limited to, planning, organizing, directing, and controlling all facets of the facilities operations associated with these sites. Facilities operations encompass a wide range of activities such as taking care of electrical systems, water supply, road and building maintenance, and catering services.

The Facilities Operations in Chile is currently managed by AURA’s NOAO-South Center and will transition to the planned NCOA Center. NCOA will be a single NSF-sponsored center encompassing the current operating programs of NOAO and the Gemini Observatory in addition to the forthcoming operations of the Large Synoptic Survey Telescope. Currently in pre-implementation, NCOA will be managed by AURA and headquartered in Tucson, Arizona, with facilities in the United States and Chile.

General Description of Position:

The Head of the Facilities Operations Chile is responsible for oversight and management of the Facilities Operations department of NCOA in Chile. This department maintains and improves buildings and site infrastructure of the NCOA facilities at Cerro Tololo, Cerro Pachón and at the La Serena Recinto. The department also maintains shared infrastructure on the AURA property (roads, power lines, water supply etc.) and provides shared services (catering, lodging, transport, janitorial & maintenance labor) to client programs (Gemini, SOAR, LSST, NOAO-South and all other, smaller clients).

Essential Functions:

• Plans and oversees facilities maintenance and improvement projects. This includes annual planning of departmental activities and budgets, providing input for the NCOA Program Plan and Long-Range plans as well as establishing work priorities on a monthly and weekly basis.
• Takes responsibility for the financial management and tracks budget and progress of activities and reports on a regular basis to the various stakeholders. This includes providing regular reports on activities, financial reports and input for the NCOA reporting cycles.
• Works with key stakeholders to establish fees for services provided by the department, based on annual budget and activities planned.
• Serves as primary contact for the clients of the department, communicating on activities and handling feedback from the clients.
• Manages department staff. In particular counsels staff on work related issues, sets goals and promotes staff development, and leads annual performance evaluations of all NCOA Facilities Operations staff in Chile.
• Ensures the application of safety standards and of general regulatory compliance under Chilean law for all activities falling under the responsibility of the department.
• All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook .
• Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/vela/login.php .

Additional functions:
• Assists the Directorate with planning and strategy on matters related to facilities management and development.
• Maintains Service Level Agreements with stakeholders, amends and modifies it from time to time in collaboration with stakeholders, and monitors performance of services remains within scope and budget.
• Researches, recommends and institutes cost-saving and otherwise advantageous facilities improvements and methods of operation in close collaboration with stakeholders.
• Takes responsibility for the specification and design of facilities improvements or new developments and ensures compliance with the defined requirements. Ensures adherence to current Health and Safety standards and regulations and professional best practices.
• Plans & oversees preventative maintenance programs for NCOA Facilities in Chile.
• Approves purchases up to $25000 level.
• Attends to emergency interventions in designated areas of responsibility, and ensures adequate communication and coordination of these activities with affected stakeholders.
• Reviews and participates in establishment of policies regarding transportation, safety, housing and other aspects of facilities operations.
• Coordinates and administers projects for new tenants facilities and improvement of tenant facilities.

Other Functions:
• Other duties as assigned
Applicants should submit a resume or CV, a list of 3 professional references, and a cover letter describing how their skills and experience are matched to the essential functions of the position (PDF Files preferred). Applications received by December 31, 2017 will receive full consideration.

An Equal Opportunity and Affirmative Action Employer AURA does not discriminate because of race, sex, color, age, religion, national origin, sexual preference, lawful political affiliations, veteran status, or disability
Requirements Required Education/Experience/Skills/Abilities:

• Education: BS in Civil Engineering or a related field
• Experience: Five or more years experience in facilities operations or maintenance including 3 years of administrative or management experience
• Leadership skills to direct and delegate work of subordinates and staff;
• Knowledge and experience in project management methods;
• General knowledge of budgets and cost controls methods, and ability to manage & track budget of department;
• Understanding of new technologies in the field of facilities operations and ability to apply them;
• Bilingual Spanish & English preferred, or at least fluency in Spanish and a reasonable ability to communicate in English.
• Must have a valid Driver’s License; clean driving record; ability to drive a 4 wheel drive vehicle
• Proficiency in use of applicable computer software applications, specifically word processing, spreadsheets, databases and internet research;
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
• The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
• Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other office machines.
• Must possess – 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to:
perform the applicable functions without assistance of visual aids other than eye contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally so that others understand and can respond appropriately.
• Ability to work at 8,900’

• Some travel may be necessary in or outside the contiguous United States and Chile.

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