||General Description of Position:
Perform routine purchasing functions which involve checking requisitions, obtaining quotations, and processing purchase orders for the necessary supplies, materials, equipment, and other items required for the continued operation of AURA and its Centers.
1. Process requisitions of basic to moderate difficulty.
2. Responsible for staying current and knowledgeable of the NSF-AURA Cooperative Agreement concerning procurement.
3. Ensure requestors are kept informed on the status of unusual or special interest orders.
4. Obtain required information relating to possible purchase specifications, prices, delivery schedules and other information, as requested.
5. Ensure GSA pricing schedule is applied to orders, when applicable.
6. Meet with vendor representatives, stay current on industry standards, delivery changes, backlogs, manufacturing problems, and other areas that may affect requisitions.
7. Perform other activities for AURA Procurement Manager, as assigned.
8. Responsible for safety within the Procurement Office and for reporting any unsafe conditions to Safety Specialist.
9. Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management System.
10. All AURA employees are responsible for the proper management and control of all AURA property within their work area, whether assigned to them or someone else. This responsibility includes reporting any known missing, stolen, or non-working property in
their work area to their supervisor or the AURA Property Officer. For detailed information on proper custodial care of government property, refer to the AURA Employee Handbook at http://hr.aura-astronomy.org/?q=handbook .
11. Responsible for ensuring compliance with government award terms and conditions assigned to this position or subordinates of this position as defined in the Vela Award Management system, https://cas.aura-astronomy.org/vela/login.php .
||An Associate’s Degree in accounting, business, engineering, administration or a related field is preferred.
• Two years purchasing, accounting, expediting, shipping and receiving or related office and clerical support experience required.
• Ability to anticipate and resolve basic purchasing problems, and assist in developing methods to eliminate them.
• Ability to speak and write fluently in English, and to understand general business mathematics.
• Ability to conduct business and provide customer service in Spanish is required; fluency in Spanish is preferred.
• Ability to coordinate with and cooperate with others.
• Ability to perform detailed assignments, under moderate supervision.
• Working knowledge of Microsoft Office.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear.
• The employee is occasionally required to stand; walk; reach with hands and arms and stoop; kneel; crouch; or crawl.
• The employee must regularly lift and /or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.
• Specific vision abilities required by this job include close vision, depth perception and ability to adjust focus.
• Must possess - sufficient mobility, strength, or dexterity in both arms and hands and both legs to a) reach upward, sideways, downward to work with paper files; b) sufficient mobility and dexterity to utilize computer systems, fax machines, copiers, and other
• Must possess – 1) ability to read and understand instructions, drawings, safety guides, and other written materials necessary to perform job; 2) sufficient visual capacity to perform the applicable functions without assistance of visual aids other than eye
contacts or eye glasses; 3) sufficient spoken aural capacity to hear and understand instructions, warning bells, fire alarms, or shouted instructions without assistance of auditory aids other than a hearing aid; and 4) ability to impart information orally
so that others understand and can respond appropriately.
• Some travel may be necessary
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