Job Details

Requisition Number 17-0716
Post Date 9/14/2017
Title Fuel Scheduler Coordinator
City Baltimore
State MD
Description Coordinate, maintain and oversee the Fuel Systems Operations by performing the following duties in accordance with company procedures.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

1) Preparation of daily, weekly, monthly, and annual financial reports for the BNA Fuel Facility and issuance of such other statistical reports as necessary to meet the requirements of BNA Fuel Facility.
2) Coordinates with system support personnel to develop written specifications for program modifications to enhance system functionality.
3) Reviews program modifications test result(s) to insure conformity to written specifications and ensures that necessary changes to system documentation are made.
4) Ensure that all logs, control totals, sign offs, and processing are completed in approved manner and on a timely basis.
5) Issuing written reports (minimum monthly), identifying agent, supplier, airline problems, and directing correspondence to appropriate third party supervisory personnel.
6) Overseeing and providing assistance to support personnel involved in day-to-day inventory and ticket reconciliation.
7) Issuance of all daily and monthly reports to airlines, agents, and suppliers detailing inventory activity for the month.
8) Preparation and development of monthly invoices to BNA’s member airlines and non-member participants.
9) Overseeing and providing guidance in ensuring that individual supplier/airline fuel usage demands are satisfied in conjunction with total airport requirements and restrictions.
10) Ensuring that U.S. Custom Bonded Fuel requirements (if applicable) are adhered to on daily basis.
11) Coordination of any audits as necessary, by suppliers, airlines, ATA, etc. and BNA Fuel Facility.
12) Assignment of personnel responsibilities, work assignments and staff scheduling. Establishing priorities as necessary to meet daily/monthly processing requirement.
13) Oversee the maintenance of an efficient filing system for all invoices, reports, billings and supporting documentation.
14) Train and develop employees to improve present performance, accounting knowledge, computer proficiency and prepare for increasing responsibilities.
15) Submit forecasts and other financial data as required to the Aircraft Service International, Inc.’s home office.
16) Coordinate and review of Payroll submission to Aircraft Service International, Inc.’s home office for processing.
17) Coordinate and review of Accounts Payable submission to Aircraft Service International, Inc.’s home office.
18) Maintain fixed asset records for operations.
19) Maintain general ledger accounting records as required, with account reconciliation and supporting schedules as required.
20) Coordinate and review of all bank reconciliations, as required.

21) Responsible for compiling, distributing and tracking the annual BNA Fuel System operating budget in the ATA standardize format.
22) Individual may perform other duties as assigned, notwithstanding work in other functional areas to cover absences or relief, to equalize peak work periods or otherwise balance workload.
23) Obtain, analyze and develop monthly fuel usage projections in conjunction with data supplied by suppliers/airlines. Utilization of fuel projections to determine appropriate physical inventory levels to maintain satisfied projections and airport demands. General oversight of scheduling activity is required.
24) Coordinate scheduling of fuel into individual supplier accounts to ensure inventory levels are sufficient to meet sales activity. Monitor individual inventory levels precisely to insure adequate storage capacity. These scheduling activities include working closely with BNA’s airlines, suppliers, and pipeline transportation company to develop monthly fuel inventory projections and pipeline schedules well before the start-up of the month.
25) Review daily accounting transactions activity to ensure compliance with scheduled activity.
26) Ensure that a formal written documentation process is maintained from suppliers/airlines concerning fuel projections, exchanges, uplift scheduling, truck rack usage, pipeline schedules, etc.
27) Schedule bonded (if applicable) fuel to ensure that inventory levels are sufficient to meet the sales demand as may be required.
28) Coordinate/schedule fuel inventory/tank availability with operations for required tank cleaning.
29) Schedule truck rack activity (on/off loads) to ensure compliance with insurance regulations at BNA.
30) Schedule pipeline activity to ensure compliance with regulations at BNA.
31) Coordinate and monitor required operations to ensure that product schedules are followed and problems resolved in accordance to policy.

Is able to meet the Station’s attendance standards.
Requirements To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability requested. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Associate's degree (A.A.) or equivalent from two-year college or technical school; or three plus years related experience and/or training; or equivalent combination of education and experience.

Ability to read and comprehend complex instructions, correspondence, service contracts and memos. Ability to effectively present information and respond to questions from groups of managers and customers.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to apply concepts such as percentages, ratios and proportions to practical situations.

Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.



The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function.

The noise level in the work environment is usually quiet.
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