Job Details


Requisition Number 17-0705
Post Date 9/14/2017
Title Administrative Assistant
City Portland
State OR
Description

Schedules appointments, gives information to callers, takes dictation, and otherwise relieves officials of clerical and administrative business detail by performing the following duties.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

Comply with the Location’s attendance/tardiness standards.

Writes, types or enters information into computer to prepare correspondence, bills, statements, receipts, checks or other documents Greets visitors, ascertains nature of business, and conducts visitors to employer or appropriate person Answers telephone and gives information to callers or routes call to appropriate person and places outgoing calls.

Compiles and types statistical reports Files and maintains correspondence and other records Schedules appointments for employer and conference room Stamps, sorts and distributes mail Arranges travel schedule and reservations Records minutes of staff meetings Makes copies of correspondence or other printed matter.

Is able to meet the Station’s attendance standards.

Requirements QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to use a computer and word processing & spreadsheet software required.


EDUCATION and/or EXPERIENCE
High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

LANGUAGE SKILLS
Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

MATHEMATICAL SKILLS
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Able to move push/lift 70 lbs.
Must pass pre-employment drug test
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