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Job Details


Requisition Number 19-0434
Post Date 6/3/2019
Title Accounts Payable Clerk
City Okemos
State MI
Description Accounts Payable/Budget Assistant, Midwest Corporate Office
2125 University Park Drive
Okemos MI 48864

Candidates must be organized and customer-focused. Our finance team is fast-paced and at the same time open, friendly and team-based.

Complete accounts payable functions in support of assigned schools. Support tasks to assist Budget Manager monitoring. Perform duties in compliance with the department's accounting manuals, each assigned state's public school accounting regulations, and supervisor's instructions. Work collaboratively with school personnel and other corporate departments to ensure timely completion of assigned tasks. Meet regular ongoing deadlines and standards for data entry and coding accuracy.

Primary Responsibilities:
Review requests for payment to ensure all required supporting documentation is provided; communicate with vendors, school personnel and others to resolve problems and gather missing documentation so items can be approved by Budget Manager and processed for payment on a timely basis.

Ensure timely payment of vendor invoices and expense vouchers; prepare items for coding and approval. Correctly enter coding data so that school expenses are properly recorded and allocated.

Maintain accurate accounts payable files for assigned schools and/or vendors

Respond to inquiries from vendors, school personnel and others, regarding pending or paid items; provide material as needed for annual audit support.

As delegated by supervisor, audit financial reports to ensure that items were charged to correct ledger accounts, including expenses for employee salaries and benefits. Inform supervisor of concerns and work cooperatively with other departments to resolve any problems.

Maintain related records; follow defined schedules for periodic storage and purging of files.

Provide assistance to Budget Manager in budget development processes as needed. Provide collaborative support to other Budget Assistants to ensure data entry is completed in a timely manner for all schools within the organization.

Other duties as assigned.

Qualifications:
Associates degree in business or two years of significant A/P or data processing experience.
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