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Job Details

Requisition Number 21-0582
Post Date 6/25/2021
Title Administrator--Corporate
City Okemos
State MI
Description Employer: The Leona Group
Job Title: Department of Exceptional Student Services (DESS) Office Administrator
FLSA Status: Non-exempt
Reports to: Director of Exceptional Student Services
Required: Must pass a background check and drug test

Job Description:
The Office Administrator for the Department of Exceptional Student Services is responsible for the overarching tasks of assisting the DESS administrators with day-to-day clerical tasks such as typing, filing, answering telephones, and ordering supplies. In addition to daily clerical duties, an office administrator’s responsibilities also include a variety of responsibilities that contribute to the efficiency of the operations of the DESS. Some of these responsibilities include but are not limited to: billing, maintaining contracts, coordinating workshops, as well as keeping up with compliance and new updates of programs that are under the umbrella of the DESS.

The Department of Exceptional Student Services Office Administrator position works year-round

Required Education and Qualifications:
Proven experience as an office administrator, administrative assistant, office assistant, or relevant role

Outstanding communication and interpersonal abilities

Excellent organizational and leadership skills

Familiarity with office management procedures and basic accounting principles

Excellent knowledge of MS Office (Excel, Word, PowerPoint) and Google Suites

Qualifications in secretarial studies will be advantageous (ex. Typing, filing, and answering phones)

High school diploma; BSc/BA in office administration or relevant field is preferred

Desired Qualifications:
Three or more years of experience as an office administrator, office assistant, or administrative assistant

Some knowledge of special education and the inner workings of a school

The ability to be self-motivated to assist the DESS with meeting state and federal compliance requirements

The ability to work with minimal supervision when given a task to complete

Experience overseeing/collaborating with school administrators, special education teachers/social workers, other service providers (contracted and non-contracted), and Intermediate school district staff

Ability to maintain confidentiality

Essential Skills:
A high level of organization and the ability to perform multiple tasks

The ability to interact with office colleagues, contact agencies, and school staff in a confident and professional manner

Excellent written and verbal communication skills

The ability to read, analyze, and interpret information in a variety of formats

Display a high level of professionalism in conduct, appearance, and communication

Support the mission and vision of our organization

Essential Job Duties/Functions:
Serves as the primary telephone contact/resource point person for special education services and forwards inquiries to the appropriate special education administrator

Maintains calendars of special education administrators, establishes and maintains cohesive and organized department databases and electronic forms

Establishes and maintains files concerned with staffing, budgeting, workshops, reports, attendance reports, and assists department administrators in meeting timelines and compliance requirements

Completes monthly Medicaid reporting for participating academies and maintains department purchasing and budgetary records

Monitors special education contracted ancillary staff billing hours and reconciles billing statements

Coordinates department-related workshops

Coordinates training, maintains, revises and updates the Special Education 1st Wednesday in October “count day” and related reporting systems and serves as a liaison to related Intermediate School District (ISD)/State staff to ensure compliance

Assists department administrators in developing and monitoring special education budgets for The Leona Group (TLG) academies

Assist department administrators in monitoring special education spending and completing special education cost reports, including 4096 final cost reports, IDEA Flow Through, grant reports, Medicaid reporting and other special education related grants
Positive Behavior Intervention System (PBIS) Coach Coordination of meetings for academies

Submits reimbursements and mileage for department administrators

Foster Care/Homeless Liaison Coordinator, which includes coordinating meetings and keeping abreast of new and changing information and requirements

Monitors Individual Paraprofessional (IP) applications, deadlines and ISD coordination

Collects Student Status Reports, Logs, evaluation timeline calendars from SPED Service Providers

And other duties as assigned by the Department of Exceptional Student Services Director

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