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Requisition Number 18-10158
Post Date 9/11/2018
Title Training Administrative Assistant l
Full Time/Part Time Full Time
Division Clinical
Pay Frequency Semi-Monthly
City Los Angeles
State CA
Description

 

Training Administrative Assistant l

Make a Difference in People's Lives While Expanding Your Knowledge and Skills

Diverse Role    ●    Excellent Training    ●    Career Options    ●    Great Culture

Didi Hirsch Mental Health Services has been a leading provider of community mental health and substance use services since 1942. With a history stretching back to the Great Depression, Didi Hirsch has established a strong reputation in the communities we serve. We help more than 90,000 children and adults each year from 11 locations and 100 schools throughout Los Angeles and Orange County. We are committed to excellence, diversity and opportunity. We are dedicated and enthusiastic individuals who make a difference in the lives of the clients we serve. We offer a competitive salary along with a full benefits package. 

 

Top three reasons to bring your career to Didi Hirsch Mental Health Services:

  • This is a diverse role, allowing you to expand your skills.
  • This is a great opportunity to start building a rewarding career with a leader in community mental health services.
  • You will find a strong family-like culture here; people enjoy working together to help some of the most vulnerable members of our communities improve the quality of their lives.

Your key duties will include:

·         Prepares a wide variety of routine correspondence, forms reports, and similar items, for the SPC Training team, using word processing, spreadsheet, and data entry software.

·         Copies, sorts, faxes, collates and retrieves SPC Training documents.

·         Acts as receptionist, greeting Training visitors and participants, and notifying staff of their arrival; assists SPC Training staff with appointment scheduling.

·         Directs all volunteer applicants, or received applications, to the SPC Training Coordinator(s).

·         Plans, organizes and coordinates SPC Training meetings and Training sessions; coordinates location and refreshments; secures necessary media equipment.

·         Assists in monitoring SPC Training program expenses; monitors supplies and re-orders supplies, forms, books and other items; obtains petty cash for trainings as needed.

·         Schedule trainees into ASIST trainings, and inform them (typically via email) about their ASIST assignments. Process and print all SPC trainees’ completion certificates.

·         Assemble all forms, folders, and handouts, determined by the SPC Training Supervisors and Coordinator(s), for training sessions. Also, create role-play binders consisting of role play scenarios and evaluation forms for all role-play training sessions.

·         Create Staff IDs for all volunteers, and coordinate with Didi Hirsch’s Training Department to assign trainees their companywide online training system (i.e. Relias) logins. Email the trainees these logins and their account information.

·         Support SPC Training staff to maintain data on whether trainees have done their outside-class assignments (DDH training, phone buddy sessions, listen-ins, Relias, etc.).

·         Coordinate with SPC Training staff to schedule all fingerprinting (i.e. LiveScan) sessions. Correspond with outside company (or companies) to facilitate these scans. Attend these fingerprinting sessions at the SPC Training facility to assist in getting all trainees through the process as efficiently and expeditiously as possible.

·         Facilitates the badge processing for all new volunteers, so that they have access to the secure SPC facility. 

·         Supports SPC Training staff in determining all parking needs for training sessions.

·         Responsible for performing Suicide Prevention Center (SPC) Training administrative, clerical, and support duties in a timely and efficient fashion.

          

Requirements

You must be able to successfully pass our pre-employment screening, including a background check and live scan fingerprinting.  For bilingual positions, you will need to pass a language assessment. You will also need to meet the following requirements for this role:

·         Demonstrate a working knowledge of business English, spelling, punctuation, and general office practices and procedures.

·         Support the values and mission of Didi Hirsch as related to employment.

·         Know and comply with Didi Hirsch division and Agency policies and procedures, HIPAA, DMH policies and documentation guidelines, and other state, federal regulations relating to division or department activities.

·         Demonstrate current knowledge of all job specific skills to include strong working knowledge of computer systems and software as they apply to program or department activity (Microsoft Office including Word, Excel, Powerpoint, and Outlook included).

·         Possess basic math skills sufficient for utilizing and tracking petty cash, receipts and related functions.

·         Present ideas, information, and viewpoints clearly, both verbally and in writing.

·         Utilize analysis, experience, and judgment to make decisions within policies and procedures.

·         Demonstrate commitment to team objectives and Didi Hirsch philosophies.

·         Adapt to changing needs by acquiring new skills and knowledge.

These requirements are typically met by a combination of education and experience that includes at least one year of experience working in a mental health related position or in a training/educational setting. Experience working on a crisis line is a plus.

                                

                                 

Didi Hirsch Mental Health Services is an equal opportunity employer.  Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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Didi Hirsch is an Equal Opportunity Employer

We provide equal employment opportunities to all qualified applicants and employees without regard to race, religious belief (including dress or grooming practices), color, sex, pregnancy, childbirth or related medical conditions (including breast feeding), age, national origin, ancestry, sexual orientation, gender identification and expression, physical or mental disability, medical condition, genetic characteristics, family care, marital status, status as a veteran or qualified disabled veteran, or any other classification protected by law.

Didi Hirsch is committed to providing equal employment opportunities to all applicants for employment. We are an EEO/AA Employer.