Job Details


Requisition Number 17-0158
Post Date 7/24/2017
Title Office Assistant
Job Type Full-Time and Part-Time
Part Time No
School Year Immediate, 2017-18
School/Location Aspire Public Schools
City Memphis
State TN
Description The Office Assistant is responsible for assisting the Office Manager in overall office operations of the school. Upholds the mission and values established by Aspire Public Schools. The Office Assistant reports to the Principal or Office Manager, but works closely with all levels within the school and home office, as well as with students, parents, and outside consultants/vendors.

ESSENTIAL DUTIES & RESPONSIBILITIES:

School Site Operations
- Provides administrative support for the Office Manager and Principal. Screen visitors/telephone calls, manage correspondence, schedule meetings, order supplies, and necessary communications.
- Processes documents and materials such as student transfers, student cumulative records, schedules, reports, and school newsletters.
- Assists in the maintenance of student records, ensuring they are complete, accurate and properly organized.
- Assists in all aspects of student enrollment and attendance reporting as directed by Office Manager.
- Maintains accurate student attendance for the purpose of providing accurate information for District and State reporting (includes daily absence verification calls, receiving/recording tardy students, and ensuring weekly attendance sheets are signed by teachers).
- Manages confidential information appropriately.
- May assist in free/reduced lunch program reporting.
- Administers first aid and medication to students to meet immediate health care needs.
- Assists in the collection and processing of payments for a variety of events such as lunch deposits, donations, and fundraisers according to Aspire policy and best practices.

Professional Development

- Attend all relevant Aspire-wide professional development and training sessions.
Other Administrative Tasks
- Assists Office Manager in completing school administrative functions/tasks as dictated by school site and home office deliverables – may work with outside vendors, and develop necessary communications internally and externally.
- Maintains inventory including first aid kit supplies to ensure availability of required items.
- Demonstrates knowledge of, and support, Aspire Public Schools mission, vision, value statements, standards, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior.
- Perform other related duties as required and assigned.
Requirements 1) Required knowledge, skills & abilities:

- Strong time management and multi-tasking skills
- Strong interpersonal and communication skills
- Ability to work with constant interruptions and remain focused; understand and carry out oral and written instructions; learn new procedures and upgrade skills in order to meet changing job conditions
- Ability to work independently as well as with a team
- Professional appearance and manner
- Fluency in Spanish - highly desirable

2) Minimum educational level:

- HS Diploma

3) Experience required:

- 2 plus years in fast-paced, ever changing administrative position; experience in a school environment preferable
- Proficiency with Microsoft Office, network printing, copiers and fax machines
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